How to Send Large Files to Your Designer When Email Won't Cut It
Ever tried sending a large file to your designer, only to get that dreaded "attachment size limit exceeded" message? Yeah, we've all been there. Email isn't always the best option when you're dealing with big files, but don’t worry—I’ve got you covered. Here are some super easy ways to send those hefty files without breaking a sweat.
Why Email Isn't Always the Best Option
Email is great for a lot of things, but sending big files isn't one of them. Here’s why:
Attachment Size Limits: Most email services cap attachments at around 25MB. If your file is bigger, it won’t go through.
Quality Loss: Compressing files to fit under the size limit can reduce their quality, especially images and videos.
Delivery Issues: Large attachments can fail to send or get stuck in spam filters, causing delays and frustration.
Alternative Methods for Sending Large Files
WeTransfer (Our Favorite)
WeTransfer is super straightforward and great for quick transfers. Here’s how to use it:
Go to WeTransfer’s Website: Open WeTransfer in your browser.
Upload Your File: Add your file by dragging and dropping it or using the upload button.
Enter Details: Fill in your designer’s email address and your own. Add a message if needed.
Transfer the File: Click "Transfer" and wait for the upload to complete. Your designer will receive an email with a download link. The free version allows up to 2GB, while the Pro version goes up to 20GB.
Google Drive
Google Drive is a lifesaver when it comes to sharing large files. Here’s how to use it:
Upload Your File: Drag and drop your file into Google Drive or click the "+ New" button and select "File upload."
Share the File: Right-click on the file and select "Get link."
Set Permissions: Choose whether your designer can view, comment, or edit the file. Copy the link and share it via email or chat.
Dropbox
Dropbox is another great option for large file transfers. Here’s how to share files using Dropbox:
Upload Your File: Drag and drop your file into Dropbox or use the upload button.
Share the File: Click on the file you want to share, then click "Share."
Adjust Permissions: Enter your designer’s email address or create a link to share. Set permissions based on what your designer needs to do with the file.
OneDrive
OneDrive is Microsoft’s cloud storage solution, perfect for sharing large files. Here’s the process:
Upload Your File: Drag and drop your file into OneDrive or click the "Upload" button.
Share the File: Select the file and click "Share."
Generate Link: Create a shareable link and adjust permissions so your designer can access it as needed.
TransferNow
TransferNow is another handy file transfer service. Here’s how it works:
Visit TransferNow’s Website: Open TransferNow in your browser.
Upload Your File: Add your file by dragging and dropping it or using the upload button.
Fill in Details: Enter your designer’s email and your own. Add a message if you want.
Send the File: Click "Send" and your designer will get an email with a download link.
Best Practices for Sending Large Files
Organize and Compress Files
Organize Files: Create folders to keep related files together. It makes it easier for your designer to navigate.
Compress Files: Use ZIP or RAR to compress files. This reduces the size and speeds up the upload/download process.
Ensuring File Security
Encrypt Files: Use encryption software to protect sensitive files.
Password Protect: Add password protection to shared links. Share the password separately for security.
Check Access: Double-check who has access to your files to prevent unauthorized access.
Clear Communication with Your Designer
Inform Your Designer: Let your designer know which method you’re using and provide access details.
Include Instructions: Add any important notes or instructions within the shared folder or files.
Set Deadlines: Clearly communicate any deadlines for file access or project completion.
Troubleshooting Common Issues
Sometimes things don't go as planned. Here’s how to handle common problems:
Slow Uploads: Compress files more or use a different service if upload speeds are too slow.
Access Problems: Check and adjust sharing permissions if your designer can’t access the files.
Compatibility Issues: Make sure the file format is compatible with your designer’s software.
Sending large files doesn’t have to be a headache. Whether you go with Google Drive, WeTransfer, or any of the other methods, just pick the one that works best for you and your designer. Remember, clear communication is key—let your designer know how you’re sending the files and any special instructions they might need.
